AU 21, 22 (Manual Check Entry)

Method A - AU 1 (Enter as a pre-pay)

You may also enter a manual check by entering the information as a pre-pay with the check # during initial Voucher data entry (AU 1).

• If you elect to do a method 'A' pre-pay you don't have to do method 'B'.

AU 1

Method B - AU 21, 22 (Enter as a manual check)

Version 3a Steps to run a Manual Check

1. Enter your voucher AU 1
2. Print your cash requirements AU 3
   • Please note that out of balance vouchers will not post.
     You must check this report to verify that your voucher(s) posted!
3. Post your voucher(s) AU 4
   
4. Pull the purchase journal from the printer. You will need this information to process the check
   
5. Go to manual check entry AU 21, 22
   
6. Enter your company number (most often '01') then press ENTER
   
7. Enter in the required fields
   
   • Posting period (MMYY)
     - enter in the period that you are posting this check to
   • GL Cash Account
     - type in the account that you will pull this from
   • Check date
     - enter in the date of the check
   • Check number
     - enter in the assigned number for the check
   • Check Amt
     - enter in the total amount of the check
   • Vendor number
     - enter in the vendor number (your printed posting reports will contain this information)
8. Enter in the voucher and payment field information on the next screen
   
   • Voucher
     - Check your printed posting reports for the voucher number
   • Gross
     - the gross will automatically appear after the voucher number is entered
9. Once entry is complete press F10 to process the check will be created and the message 'transaction processed' will appear at the bottom of the screen.
10. When you exit manual check entry the 'Manual Check Entry Register' will print
    
    

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Version 3 Steps to run a Manual Check

1. Enter your voucher AU 3, 1, 1
2. Print your cash requirements AU 3, 1, 2
3. Post your voucher(s) AU 3, 1, 4
   
4. Go to manual check entry AU 21, 22
   
5. Click here for remaining steps

Error Messages

A/P already running

Do one of the following

• clear the AP Manual Check user (AU 21, 6) or
• use the workstation that is already in Manual check entry

Posting date is in future period

• Check the date entered
• To continue with selected date press F17 (Shift-F5) on PC keyboards
  

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IBS Lumber and Building Material Software Copyright © 2006 IBS Lumber Software Inc (TM)
Last modified: November 7, 2011

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